One-person businesses
One-person business: invoices & bills
Bills sit in my inbox until tax time.
Every invoice is found, filed in your accounts and ready for your accountant.
Est. time saved: 3 hrs saved every week
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One-person businesses
You do the sessions. The admin runs itself.
Coaches, trainers, tutors, consultants, therapists, photographers. When you are the whole team.
An illustration of one job. We set it up in the booking, payment and message apps you already use.
Sound familiar?
Where the day gets away from you
We start with the jobs that interrupt your work, then agree what to simplify or automate.
- Going back and forth to find a time that suits a client.
- Chasing payment before or after a session.
- Collecting goals, health questions and waivers by message.
- Remembering to check in after a session and nudge the next booking.
One UK trade source puts a personal trainer’s admin at about 15 hours a month on bookings, client messages and payments. That is one source and will not match every business. Source: UK trade source.
Works with your software
We work around the tools you already use and never replace them. You own every account.
Where we workFree 20-min call by video. Melbourne based.
Practical help
What we automate and fix
We build around how you work, test it with you and show you how to run it. You keep your accounts, data and the work we build.
1
Booking without back-and-forth
The client picks a time, then gets a confirmation and a reminder automatically, plus a link to move it if they need to.
2
Paid before the session
The package or payment link goes out by itself, and late payers get a polite reminder.
3
New-client forms that file themselves
Goals, health questions and the waiver are collected before the first session and saved to the client’s file.
4
A check-in after each session
An automatic follow-up message goes out after each session, with a nudge to book the next one.
How it could work
Example use cases
Illustrative examples of how this could work for your business, rather than measured client results.
One-person businesses
Personal trainer: booking and reminders
I spend my evenings texting clients to find a time.
Clients pick a time, get a confirmation and a reminder automatically, and can move it with a link.
Est. time saved: Less back-and-forth every week
One-person businesses
Coach: new-client forms
I chase goals, health questions and the waiver before every first session.
One form goes out when a client books, and the answers are saved to their file before you meet.
Est. time saved: Less form chasing before the first session
Questions
Questions owners ask.
Is this worth it when it is just me?
Often more so, because every admin job comes out of your own time. We start with one repeat task, such as booking reminders or payment links, and you decide whether to go further.
Will it feel impersonal to my clients?
No. We agree the wording with you so messages sound like you. Anything that needs a personal touch is left to you.
Do I need to change my booking app?
No. We work around the tools you already use, and only suggest a change if there is a clear gap they cannot cover.
What if a client replies to an automatic message?
The reply comes to you, like any other message from a client. Nothing is answered on your behalf unless you have agreed it.
How much does it cost?
You get a fixed written quote after a free call, before you commit. Nothing is due until you approve it. Software fees for the tools themselves are listed separately so there are no surprises.
Who owns what you build?
You do. Every account and login is in your name from day one. That includes the workflows, logins and written guides, and you can take them to another provider.
Ready to get some time back?
Start with the free snapshot, or talk to us for 20 minutes by video.